LandlordKit
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A tour of LandlordKit

Every screen below is the real product, photographed at 1440px and at 390px in both themes. The portfolio is invented: a few buildings in Kitchener and Waterloo, and not one real tenant. Read it in order and you have seen the whole app.

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  1. Every morning

    What needs doing, most urgent first

    This is what you land on. Not a calendar of everything that will ever happen, but the things that can be acted on today, ordered by what is at stake, each with the button that resolves it sitting on its own row.

    The tiles above filter the list rather than describing it. In this fictional portfolio one rent increase has to be served today to reach its anniversary, two tenancies are in arrears, and a standard lease is due in a week. Rows that say "any time" are opportunities rather than deadlines, and they say so instead of pretending you have missed something.

    The LandlordKit dashboard, headed What needs doing, listing thirteen items across eight tenancies, one urgent, six time-sensitive and six for information. The first row is deposit interest that fell due yesterday, reading: Unpaid. The tenant may deduct it from a rent payment (s. 106 (9)), so a short payment may not be arrears. Below it are three rent arrears rows with Prepare N4 buttons, a rent increase whose last day to serve is today, and a standard lease due in seven days.
    What needs doing. Everything actionable today, most urgent first, with the action that resolves it on the row.

  2. When the rent does not arrive

    Who is behind, and what you can actually do about it

    Outstanding, how many periods, how long, and the first day an N4 could lawfully be given. Payments are entered by hand: this app never touches a bank account and processes nothing.

    The third row is the interesting one. That tenancy owes $85.00 for something that is not rent, so it reads "Rent is all paid, so no N4 applies". An N4 claims rent and only rent, and offering one on a key fob would produce a notice no application could be built on.

    The Rent arrears page showing $7,546.42 outstanding across five of eight tenancies, the longest six weeks overdue. A panel headed Some of this may not be arrears explains that one tenancy is owed deposit interest that fell due and was not paid, so under RTA s. 106 (9) up to $29.92 of what is shown as outstanding may be a lawful deduction rather than arrears. Another tenancy owes $85.00 that is not rent, and its row reads: Rent is all paid, so no N4 applies.
    Rent arrears. Who is behind, by how much, and the first day an N4 could lawfully be given for it.

  3. Preparing the notice

    The engine works while you type

    Change the service date, the method, or the date the rent was due, and the deemed service date, the earliest lawful termination date, the earliest day an L1 can be filed and the notice period description all move with it.

    The panel is the product. It names the notice period that applies to this service date and says why, including the fact that an N4 cannot be given until the day after the rent was due, because the tenant has until midnight on the due date to pay. Anything the engine would refuse is refused beside the field, with a button that applies the date which would work.

    The Prepare an N4 form. Below the service date, rent due date and termination date fields, a panel reads: 14-day notice period, in effect for notices served until September 20, 2026, and explains that an N4 served August 13, 2026 must give the tenant at least 14 days, that the earliest termination date it can name is August 27, 2026, that an L1 application can be filed from August 28, 2026, the day after that termination date (RTA s. 74 (1)), and that the notice could not be given before July 2, 2026 because the rent was due July 1 and the tenant has until midnight on the due date to pay.
    Prepare an N4. The engine recalculates while you type, and writes out which rule produced the date.

  4. After you generate it

    Prepared is not served

    The notice is badged Prepared and stays that way until you record who handed it over, when, and how. Until then it does not appear on the compliance calendar, does not reach the reminder emails, and does not change the rent.

    The download is three documents: a cover sheet for your file, the official Board form filled in, and the Certificate of Service. Nothing of ours is stamped on the Board's form, and the signature and its date are left blank to be signed by hand. The certificate keeps the date and method blank until the service is recorded, because it is a statement about something that has happened.

    A notice detail page for an N12, badged Prepared. A panel reads Prepared, not served yet, and explains that the notice does not appear on the compliance calendar, does not reach reminder emails and does not change the rent until the service is recorded. Further panels name the official form version it was filled onto, the 60-day notice period and the earliest termination date, the deadline to apply (RTA s. 69 (2): if served as planned, an L2 would have to be filed by November 30, 2026, thirty days after the termination date), and the compensation: $2,245.00 owed to the tenant on or before the termination date, with the line "Longer notice does not waive it on this kind of N12".
    A prepared N12. Prepared is not served. Until the service is recorded the notice counts for nothing.

  5. Months later

    The audit trail, which is the part you will need

    Every notice ever prepared, with its form type, its state, and the dates. This fictional portfolio carries N1, N2, N4, N5, N12 and N13 across prepared, served, applied and voided.

    Behind each one is a frozen snapshot: the tenancy data used, the rules version it was computed under, the engine's verdict, and the checksum of the exact form version it was filled onto. Voiding a notice reverses whatever it changed and records why. Nothing is deleted.

    The Notices list showing eleven notices across form types N1, N2, N4, N5, N12 and N13, with statuses Served, Voided, Applied and Prepared, each with the date it was served and the date it takes effect. Two of them are N4s: one served yesterday whose termination date is a fortnight out, and one served three weeks ago whose termination date has passed and which an L1 has since been filed on. The N13 was served in April and terminates six weeks from now.
    Notices. The audit trail: every notice, its form, its state, and the snapshot behind it.

  6. The money

    A rent ledger you can hand to someone

    Charged, received, outstanding, period by period, with part payments shown against the period rather than netted off the total. The explanation says how payments were applied and which day the oldest unpaid rent fell due.

    A rent receipt for any date range comes out of the same ledger. Under the Residential Tenancies Act a tenant can ask for one, free of charge, including for a year after the tenancy ends.

    A tenancy rent ledger showing $73,135.75 charged to date, $70,189.25 received and $2,946.50 outstanding across two periods, six weeks behind. A panel explains how payments were applied and the first day an N4 could be given, and a table lists each rent period with its status.
    Rent ledger. Charged, received, outstanding, per period, with the arrears explained in a sentence.

What the tour does not show you

Settings, where you set the landlord details that go in the "From" box on every notice, invite people to your organization, turn on two-factor authentication, export everything you have stored as one file, and delete the account. The twelve month compliance calendar. The properties, units, and tenancies behind all of the above. None of them are secret, they are just less interesting than the six screens above.

What it fills, today: the N1, N2, N4, N5, N12 and N13 notices, and the L1, L2 and L3 applications to the Board. The other N forms are not built yet.

Things it does not do at all, which are worth knowing before you sign up: no document storage for a hearing bundle, no T776 or tax export, and it never collects rent. A bank connection can read one account to suggest deposits, and a person still has to agree to every one before it reaches the ledger.

Why there is no live demo to click through

A shared demo login would be an account that owns a real organization, so anyone signing in could delete the portfolio everyone else came to see. When there is a way to hand out a genuinely read-only account, there will be one here. Until then these are the real screens, and creating an account of your own takes a minute and costs nothing today.

Want to hear when it does more?

Leave an address and we will write when an Ontario rule changes in a way that costs landlords money, and when the product does something it did not do before. Nothing else.

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